PandaDoc vs signNow: Comparing eSignature software


PandaDoc and signNow are electronic signature solutions for managing electronic documents and contracts. See which tool works best for you.

The signNow and PandaDoc logos.
Image: Rebecca Olason/TechRepublic

Digitally signing documents has now become the norm for businesses of all sizes. But, there is more to this process than just securing the signature. Many businesses need additional features to make their document management workflow as efficient as possible.

Below, we’ll look at signNow and PandaDoc, two popular solutions for e-signature and document management, and give advice on which one may be right for your business.

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What is signNow?

The signNow logo
Image: signNow

signNow is a cloud-based e-signature service for small to midsize businesses as well as enterprises. The signNow service allows companies and individuals to sign documents or contracts electronically and securely.

The service meets all of the requirements of e-signature protocols, and the signed documents created by the service are legally binding.

signNow also offers a host of other document workflow tools such as fillable fields, templates, and conditional and multiple signature options.

What is PandaDoc?

The PandaDoc logo.
Image: PandaDoc

PandaDoc is a subscription-based document creating, signing, and tracking software solution. Built for speed and ease of use, PandaDoc allows businesses or individuals to quickly create and share documents that need to be signed.

With a focus on sales docs, PandaDoc allows for detailed tracking of all documents that are sent out. This can be used to measure engagement and other metrics related to documents sent to customers for various purposes.

signNow and PandaDoc feature comparison

PandaDoc and signNow share many of the same core features needed for electronic document signing; the main differences are for those who need sales-focused tools and document workflows. In this area, PandaDoc has the edge.

signNow is focused more on organizations that need an overall document workflow strategy that can work with a variety of documents, including legal and other critical areas. For non-sales-related document management, signNow has an edge.

Feature signNow PandaDoc
Legal electronic signature Yes Yes
Document storage Yes Yes
Custom branding Yes, paid plan Yes, paid plan
Freeform invites Yes No
Reminders Yes Yes
In-person signature capture with mobile camera No Yes
Document templates Yes Yes
Document expiration Yes Yes
Content library No Yes
API integrations Yes Yes
Mobile app Yes Yes

signNow and PandaDoc pricing plans

Both services are offered as a subscription that is billed per month based on a per user rate. signNow has the lowest cost with its Basic plan being $8 per month compared to $19 for PandaDoc’s lowest-priced tier.

The more advanced Business tier plan is priced at $15 for signNow and $49 for PandaDoc.

One important difference is that PandaDoc offers a free tier with limited features but unlimited documents. signNow does not offer a free tier plan, but it does offer a seven-day free trial; no credit card is needed for the free trial.

  signNow PandaDoc
Free trial Yes, 7 days Yes, 14 days
Free plan No Yes. Unlimited documents with restricted features
Basic/Essentials plan $8 per month $19 per month
Business plan $15 per month $49 per month

Is signNow or PandaDoc better for my business?

While signNow and PandaDoc offer core e-signature features, the differences boil down to what your specific business is focused on.

signNow is a great solution for businesses that need contracts and other similar business-related documents signed regularly. They have all the tools to manage those documents and especially have tools to help with legal documents that may have complex or critical workflows that must be adhered to.

On the other hand, PandaDoc shines in a sales setting where the business is mostly sending sales documents to customers to close deals. In this area, PandaDoc has additional tools like advanced metrics to view how customers are interacting with the contracts or documents being sent out.

Additionally, price is a factor between the two. PandaDoc is the only one between the two with a totally free tier. For some smaller organizations, this may be enough to satisfy their needs.

signNow does not offer any free tier, however, its two paid plans are significantly less expensive per user. In fact, signNow is less than half the cost of PandaDoc per user for their basic plan.

So, pricing is definitely an issue between these two, as PandaDoc will cost businesses at least double per user. Thankfully, PandaDoc does offer a free tier, so users can test out the service at their leisure to see if the platform is worth the extra money.

Overall, these two document signing solutions will cover virtually any document workflow needs an organization may have. The difference is between signNow’s more general document approach for handling a variety of situations and PandaDoc’s focus on sales-related workflows and tracking.


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